How to Use Online Board Meeting Technology to Support Productive Discussions and Decision-Making

Online board meetings are becoming a standard feature of the current world of nonprofits, with the number and adulation growing as more boards embrace video-based meetings. While there are some people who believe that face-to–face meetings are superior than virtual meetings, it’s essential to know the advantages of using technology that is virtual and how you can use it effectively to support productive discussions and decision-making.

1. Make use of an online board meeting platform.

There are a myriad of free or low-cost online video conferencing platforms that could be used to host your virtual board meeting. It is essential to select a platform that works for everyone in your board. If your board is comprised of members spread across the nation or even around the world You should provide a screen sharing option to ensure the most enjoyable experience. If your board has a small budget, you can also consider phone conference options that only offer audio for those who do not have video capabilities.

2. Start the meeting with the agenda in a concise manner.

A shorter agenda can help the flow of your meeting and prevent it from becoming too long. It also requires you to focus on the most important subjects and ensures that every person gets a chance to speak.

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3. The meeting should be scheduled at the time that is suitable for all participants.

You’ll need to think about the location of your board members and the time they are able to attend the meeting. You will also need to consider other factors that might hinder their participation including early mornings or late night hours frequent commutes, or common breaks.

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